Life happens, doesn’t it? Sometimes, the best thing you can do for yourself and your work is to step away and focus on getting better.
But communicating that need to your boss or colleagues can feel a little awkward. You want to be professional, but also genuine.
That’s where having the right words comes in handy. Whether it’s a quick text or a more formal email, the right message can make all the difference.
We’ve gathered a comprehensive list of messages and letter starters to help you navigate any sick leave situation with ease and grace.
Short & Sweet Sick Day Messages
Sometimes, a brief and to-the-point message is all that’s needed when you’re feeling under the weather.
These short messages get straight to the point, letting your team know you won’t be in without unnecessary detail.
They are perfect for those mornings when you’ve woken up feeling unwell and just need to inform your workplace quickly.
1. “Feeling unwell today and will be taking a sick day.” – A direct and clear message to inform your absence.
2. “I’m not feeling well enough to come into work today. I’ll be resting and hope to be back tomorrow.” – This adds a hopeful note about your return.
3. “Taking a sick day today. Will check emails periodically if I feel up to it.” – For situations where you might be able to offer minimal support.
4. “Unfortunately, I’ve woken up feeling sick and need to take today off.” – A polite way to state your need for a sick day.
5. “Out of office today due to illness. I’ll keep you updated on my return.” – This is a standard professional way to announce your absence.
6. “Not feeling 100% today, so I’ll be working from home/taking the day off.” – Offers flexibility if your role allows for remote work.
7. “I’ve come down with something and need to take a sick day to recover.” – Clearly states the reason for your absence without oversharing.
8. “I’ll be out sick today. Please direct urgent matters to [colleague’s name].” – Proactively provides an alternative contact for critical tasks.
9. “My apologies, but I won’t be able to make it in today due to illness.” – A courteous and professional message.
10. “I need to take a sick day to focus on my health. I’ll be back as soon as I’m able.” – Emphasizes self-care and a commitment to returning.
11. “Woke up feeling under the weather. Taking a sick day today.” – A simple and common way to announce your absence.
12. “I’m experiencing [brief, general symptom, e.g., a bad headache] and will need to take a sick day.” – Provides a touch more context without being overly specific.
13. “Sick today. Will be offline and resting.” – A very concise message for when minimal communication is possible.
14. “I won’t be able to come in today as I’m feeling unwell.” – A straightforward and polite notification.
15. “Taking a much-needed sick day to recover. Back tomorrow if all goes well.” – Adds a touch of personality while being informative.
16. “I’m not feeling well and need to take a sick day to rest and recuperate.” – Highlights the purpose of the sick day: recovery.
17. “Calling in sick today. Hope to feel better soon!” – A positive and brief message.
18. “I’ve been struck by a bug and need to take a sick day to get over it.” – A slightly more informal but understandable way to explain your absence.
19. “I need to take a sick day today to look after my health. Thank you for your understanding.” – Expresses gratitude for understanding.
20. “Feeling unwell and unable to work today. Will update if anything changes.” – Keeps the door open for further communication if needed.
These messages are your go-to for quick, professional notifications.
Formal Sick Leave Notification Emails
When you need to inform your workplace formally, a well-crafted email ensures all necessary information is conveyed professionally.
These templates provide a structured way to communicate your absence, covering all the essential details for HR and your manager.
Using a formal email is crucial for record-keeping and maintaining clear communication channels.
21. Subject: Sick Leave – [Your Name] – A clear and concise subject line helps your email stand out and be easily categorized.
22. Dear [Manager’s Name], – Addressing your manager directly is a standard professional courtesy.
23. I am writing to inform you that I will be taking sick leave today, [Date], due to [brief, general reason, e.g., illness]. – This sentence clearly states the purpose of the email and the reason for your absence.
24. I expect to return to work on [Date], but I will keep you updated if my condition changes. – Providing an estimated return date manages expectations.
25. I have completed [mention any urgent tasks completed] and have asked [Colleague’s Name] to cover [specific urgent task]. – Demonstrates proactivity in minimizing disruption.
26. I will have limited access to email but will check periodically for urgent matters. – Sets expectations about your availability.
27. Please let me know if there is anything critical that requires my immediate attention, and I will do my best to respond. – Offers a way for urgent issues to reach you if absolutely necessary.
28. Thank you for your understanding. – A polite closing to show appreciation.
29. Sincerely, / Best regards, – Standard professional closings.
30. [Your Name] – Your full name.
31. Subject: Absence Notification – [Your Name] – [Date] – An alternative subject line that includes the date for easy reference.
32. Dear [Manager’s Name] and HR Department, – If your company policy requires informing HR directly.
33. Please accept this email as notification that I am unable to come to work today, [Date], due to illness. – A formal and direct statement of absence.
34. I have been advised to rest and recover, and therefore will be taking sick leave. – Implies medical advice without needing to disclose specifics.
35. I have set up an out-of-office reply on my email and will monitor it sporadically for emergencies. – Informs about your automated response and limited availability.
36. My colleague, [Colleague’s Name], is aware of my absence and can be reached for urgent queries regarding [Project Name]. – Designates a point person for specific responsibilities.
37. I apologize for any inconvenience my absence may cause. – Acknowledges the potential impact on the team.
38. I will provide an update on my return to work as soon as possible. – Promises future communication regarding your status.
39. Kind regards, – A professional closing.
40. [Your Name] – Your name.
These templates provide a solid foundation for your formal sick leave communications.
Sick Leave Messages for Specific Situations
Sometimes, you need to tailor your message to a particular circumstance, like a sudden emergency or a longer-term illness.
These messages address various scenarios, ensuring you communicate appropriately no matter the situation.
It’s about being clear and considerate, even when you’re not at your best.
41. “I’ve had a sudden onset of [symptom, e.g., severe migraine] and need to take sick leave immediately.” – For urgent, unexpected illnesses requiring immediate absence.
42. “I will be on sick leave starting today, [Date], for an extended period as I need to undergo [brief, general medical procedure, e.g., a minor surgery].” – Informs about planned medical leave without oversharing details.
43. “Unfortunately, I’ve been exposed to [contagious illness, e.g., the flu] and will be taking sick leave as a precaution.” – For situations where you might be contagious or need to isolate.
44. “I need to take sick leave to care for a sick family member. I will be out of touch for the next [Number] days.” – For family emergencies requiring your attention.
45. “I’m experiencing [chronic condition flare-up, e.g., a flare-up of my back pain] and will need to take sick leave today.” – For recurring health issues.
46. “I’m feeling quite unwell and will need to take sick leave for the remainder of the week. I will be back on Monday.” – For illnesses that require a few days of recovery.
47. “I’m taking sick leave today due to a personal medical emergency.” – A concise way to indicate a serious, urgent personal health matter.
48. “I’ve been feeling unwell for a few days and need to take today as sick leave to properly recover.” – For when you’ve been trying to push through but now need to stop.
49. “I am requesting sick leave from [Start Date] to [End Date] due to [general reason, e.g., a medical condition].” – A more formal request for a planned period of absence.
50. “I’ve been advised by my doctor to take some time off to recover. I will be on sick leave until further notice.” – For situations where the recovery period is uncertain.
51. “I need to take sick leave today to attend a medical appointment that could not be rescheduled.” – For necessary medical appointments during work hours.
52. “I’m recovering from a recent illness and will be taking sick leave today to ensure a full recovery.” – For post-illness recuperation.
53. “I’ve woken up with [specific, but not overly detailed, symptom, e.g., a fever] and will be taking sick leave today.” – Provides a bit more information without oversharing.
54. “I need to take sick leave to manage a mental health day. I’ll be back refreshed tomorrow.” – For acknowledging the importance of mental well-being.
55. “I’ve had an allergic reaction and need to take sick leave to recover.” – For specific, acute medical issues.
56. “I will be out on sick leave due to a pre-scheduled medical procedure. I anticipate returning on [Date].” – For planned medical interventions.
57. “I’m experiencing severe fatigue and need to take sick leave to rest.” – For conditions causing significant tiredness.
58. “I need to take sick leave to care for my child who is unwell.” – For parent-specific leave needs.
59. “I’m dealing with a personal health issue and will be on sick leave for the next few days.” – A general statement for personal health matters.
60. “I’ve had a minor injury and will be taking sick leave today for recovery.” – For non-emergency physical ailments.
These messages help you communicate effectively in various challenging circumstances.
Messages of Encouragement for Colleagues on Sick Leave
When a colleague is out sick, a message of support can mean a lot to them as they recover.
Showing your team you care about their well-being fosters a positive and supportive work environment.
A simple note of encouragement can brighten their day and help them focus on getting better.
61. “So sorry to hear you’re unwell! Wishing you a speedy recovery.” – A classic and heartfelt message of good wishes.
62. “Hope you feel better soon! Take all the rest you need.” – Encourages them to prioritize rest and recovery.
63. “Thinking of you and hoping for a quick return to health.” – Expresses care and anticipation for their return.
64. “Don’t worry about work, just focus on getting better. We’ve got this covered!” – Reassures them that their workload is being managed.
65. “Sending you get-well wishes. Hope you’re back on your feet soon!” – A warm and common way to wish someone well.
66. “Heard you’re not feeling well. Take it easy and get plenty of rest.” – Gentle advice to prioritize self-care.
67. “Wishing you all the best as you recover. We miss you here!” – Lets them know they are valued and missed.
68. “Hope this message finds you feeling a little better. Take care!” – A thoughtful message to check in on their progress.
69. “We’re all rooting for your recovery! Get well soon.” – A collective message of support from the team.
70. “Your health is the priority. Take the time you need to heal.” – Emphasizes that their well-being comes first.
71. “Sending positive vibes for a fast and smooth recovery.” – A more modern and uplifting way to express good wishes.
72. “Hope you’re able to relax and recharge. Looking forward to having you back when you’re feeling up to it.” – Encourages relaxation and sets a gentle expectation for their return.
73. “Thinking of you during this time. May your recovery be swift and comfortable.” – A caring message that wishes for comfort during recovery.
74. “We’re holding down the fort here. Just focus on getting better!” – Another way to reassure them that their responsibilities are being handled.
75. “Get well soon! Your well-being is important to us.” – Directly states the value placed on their health.
76. “Hoping you’re back to your usual self in no time. Rest up!” – Expresses hope for their return to normalcy.
77. “So glad you’re taking the time you need. We’re thinking of you!” – Validates their decision to take sick leave and shows team support.
78. “Wishing you strength and a speedy recovery. Your health matters most.” – A message that emphasizes both strength and the importance of their health.
79. “Take care of yourself. We’ll be here when you get back.” – A simple yet powerful message of reassurance and support.
80. “Hope you’re feeling better each day. Sending you our best wishes.” – A continuous wish for improvement and general well-wishes.
These messages are perfect for showing your colleagues you care.
Poetic & Prayerful Expressions for Sick Leave
Sometimes, words of comfort and hope can be found in more expressive forms, like poems or prayers.
These can be shared privately or used as inspiration when you’re feeling unwell and seeking solace.
They offer a different way to articulate feelings and find peace during times of illness.
81. “The world keeps spinning, but rest is what you need. May healing waters flow, planting a recovery seed.” – This poem acknowledges the ongoing world but emphasizes the essential need for rest and healing.
82. “Lord, grant strength to this weary soul, to mend and to be made whole. Ease the pain, calm the fear, bring your healing presence near.” – A prayer asking for divine strength, healing, and peace for someone who is ill.
83. “In quiet moments, let peace reside, as your body heals deep inside. Gentle thoughts and tender care, banish illness from the air.” – This verse focuses on the restorative power of peace and gentle self-care during recovery.
84. “May the sun’s warm rays bring you light, and chase away the shadows of night. May your spirit rise, refreshed and free, as you move toward recovery.” – A poetic wish for renewed energy and a positive outlook during the healing process.
85. “Father, watch over them now, and guide them through. Restore their health, make them new. Let your love be their comfort and their guide, until wellness is felt deep inside.” – A prayer for divine protection, restoration, and comfort for the sick.
86. “Though sickness may linger, and days feel long, remember your spirit is resilient and strong. Each breath you take, a step toward the mend, a journey of healing, until the very end.” – This poem offers encouragement by reminding one of their inner strength and the continuous nature of healing.
87. “May angels of comfort surround you, dear friend, and bring you sweet solace that knows no end. May every ache and pain softly cease, replaced by a deep and lasting peace.” – A comforting verse invoking angelic presence for peace and relief from suffering.
88. “Heavenly Father, I pray for healing and grace, to lift this burden from this time and place. Grant wisdom to those who provide care, and peace to the heart that is burdened with wear.” – A prayer for healing, wisdom for caregivers, and peace for the patient.
89. “Let the gentle hands of time soothe your weary frame, whispering healing with each passing name. May sleep bring you rest, and waking bring ease, as your body finds its balance among the trees.” – This verse uses the metaphor of nature and time to express a gentle, restorative healing process.
90. “In you, O Lord, I place my trust, rising from ashes, from the dust. Heal me, restore me, make me whole, body, mind, and spirit, my ultimate goal.” – A personal prayer of faith and surrender, seeking complete restoration.
91. “May your recovery be like a gentle stream, flowing softly, fulfilling a healing dream. Each ripple a moment of peace you find, leaving illness and worry far behind.” – This poem likens recovery to a tranquil stream, emphasizing calm and continuous progress.
92. “God of all comfort, be near to this one, whose battle with sickness has only begun. Grant courage and patience, a spirit so bright, and lead them from darkness back into the light.” – A prayer for courage, patience, and guidance through a difficult illness.
93. “When shadows fall and strength feels low, remember seeds of health you sow. With every day that dawns anew, a stronger, healthier version of you.” – This verse uses the metaphor of sowing seeds to represent the growth of health and strength.
94. “May the peace that surpasses all understanding fill your heart and mind, as you rest and recover. Be still, and know that you are loved and cared for.” – A prayer and reminder of divine peace and the assurance of love and care.
95. “The body needs time to mend and to heal, a sacred pause, a truth to reveal. Trust in the process, let go of the strain, and welcome the comfort that follows the pain.” – This poem encourages trust in the body’s healing process and acceptance of the pause it requires.
96. “Lord, I lift up this soul to your healing touch. May your restorative power mean so much. Renew their energy, brighten their day, and guide them back to health along the way.” – A prayer focusing on divine power to renew energy and guide towards recovery.
97. “Like a flower turning to the sun, may your healing journey be gracefully run. Blooming with strength, vibrant and new, health and vitality returning to you.” – This poem uses the imagery of a flower to represent graceful healing and renewed vitality.
98. “May your sleep be deep and your rest be profound, as healing energies gently surround. Wake refreshed and renewed, with spirits so high, beneath a clear and hopeful sky.” – A wish for restorative sleep and a refreshed awakening filled with hope.
99. “In times of sickness, let faith be your guide, with hope in your heart and love by your side. May you find strength in prayer, and peace in His word, until health’s sweet song is once more heard.” – This verse emphasizes faith, hope, and love as companions during illness.
100. “May the grace of the Almighty be your gentle balm, bringing you comfort, strength, and lasting calm. Recover fully, in body and soul, and embrace a future that makes you whole.” – A final prayer for divine grace, comfort, and complete restoration of well-being.
These poetic and prayerful expressions offer a different kind of comfort and strength.
Navigating sick leave is a part of life, and having the right words can make the process smoother for everyone involved.
Whether you need a quick text, a formal email, or a message of encouragement, we hope this guide has provided you with the perfect way to communicate.
Remember to prioritize your health and well-being, and don’t hesitate to take the time you need to recover fully.
We wish you good health and a swift return to feeling your best!